UK Corporate Office and Substance Services

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 A dedicated, controlled office in the UK serving as the company’s principal place of business. This is not a virtual office — it is a genuine governance environment.

The Service Includes:

• physical UK address suitable for HMRC, banks and counterparties
• secure storage of statutory registers and accounting records
• meeting space for HMRC,  accountants and advisers
• director presence logs and visitor logs
• secure workstation for UK‑based decision‑making
• structured mail handling and  document retention

This provides the physical evidence HMRC requires for VAT establishment and UK management.

This office is operated as a governance environment, not a virtual office.

BoardBridge appoints a UK‑resident director who performs genuine governance duties, including:

• delegated authority matrix between UK and overseas owner
• conducting UK board meetings
• signing UK contracts and approvals
• overseeing UK filings and VAT‑relevant decisions
• maintaining governance logs and decision‑making records
• reviewing UK accounting records
• acting as HMRC’s UK point of contact

The overseas owner may remain on the board; strategic and shareholder‑level decisions remain offshore.

 Each company receives a dedicated governance file containing:

• statutory registers
• VAT correspondence and evidence
• board minutes and resolutions
• delegated authority matrix
• UK‑executed contracts
• accounting records (digital +      physical extracts)
• HMRC notices and letters

This ensures each entity has a complete, defensible governance record.

 BoardBridge prepares a tailored evidence pack demonstrating:

• physical UK premises
• UK director appointment
• UK management activity
• UK storage of records
• UK decision‑making
• ability to meet HMRC at the premises

This aligns with HMRC VAT Change of Address Team requirements.

One Governance Office can support multiple companies within a group or across different clients, provided each entity has:

• its own statutory file
• its own governance log
• its own VAT evidence pack
• its own service agreement

Dormant companies receive a lighter version of the service; active companies receive full governance support.